Job Title: Document Controller
Salary: Competitive according to experience
Location: Capenhurst Chester, Head Office Salford, Manchester.
Job Type: Full Time Permanent
About Excalon
Excalon is a privately owned company established in 2002. With recent new business wins with multiple major clients adding to our existing portfolio of framework agreements and ongoing Major Projects, this is a particularly exciting time to join our business.
The Role
We now have a new and unusual opportunity for a Document Controller to develop and implement document control and management processes and procedures. You will work collaboratively with the project team to implement document control systems and ensure robust relationships with internal and external clients. The role will initially be based in Capenhurst Chester, but after the 12-18 months in this role there is the potential to progress into a Trainee Project Manager.
The Person
Most importantly, we are looking for a driven and enthusiastic individual who will thrive in a busy and constantly changing environment and is keen to learn and develop. You will be an excellent communicator with the ability to build robust relationships with key stakeholders at all levels. You will be keen to progress into a Trainee Project Manager role after the initial 12-18 months in this role.
Travel and Flexibility
You will be required to travel to multiple sites from your office base and be willing to stay overnight on occasion if required to meet the needs of the business.
Key Accountabilities
- Establish central document control and management processes to support project delivery
- Work within the company quality management system and ensure confidentiality around sensitive information
- Monitor and quality check project documentation prior to issue and ensure correct control of document production, approval, storage, and circulation
- Implement project filing systems
- Liaise with relevant departments across the company to ensure all documents are kept in the right location and that access controls are established
- Ensure all employees are following the document control processes and procedures in line with the quality management system
- Check and approve documents before issue or filing
- Continuously monitor and evaluate systems to look for improvements
- Prepare management information reports when required
Skills and Experience
- Previous experience in a similar role
- Strong communication skills both verbal and written
- High level of accuracy and attention to detail
- Highly developed organisational skills
- Proficient in the use of Microsoft office suite
- Ability to develop complex filing systems
- All applicants must reside and have the right to live and work in the UK.
Hours of Work
You will be required to work 42.5 hours from 7.30 am to 5.00 pm though some flexibility will be required to cover shifts within the working window of 7am and 5pm.
Working for us:
We do not operate a banded salary scale and therefore offer genuinely competitive rates according to skills and experience. Our priority is to find the right person for the role.
We appreciate our people are our greatest asset and reward them accordingly with a competitive salary, range of additional benefits, and the opportunity to grow and develop with us.
Benefits:
- Van and Fuel
- Royal London Group Personal Pension Plan
- Group Life Insurance 1 x Salary
- Occupational Health Service
- Annual Health Surveillance
- Employee Assistance Programme
- Funded qualifications & Training
We respectfully request no agencies at this time.
Please note that Excalon reserves the right to close its vacancies early should we receive a suitable number of shortlisted applicants and therefore recommend that you apply as soon as possible rather than wait until the closing date.
Candidates with experience or relevant job titles of; Document Handler, Document Management, Document Flow, MRB, Engineering Administrator may also be considered for this role.
