Job Title: Executive Assistant
Location: Dover
Salary: £24,400 per year. Increasing to £26,522 after successfully completing probation.
Job type: 35 hours per week. Full-time and Permanent. Remote/Hybrid working.
The Company:
Clear Voice Interpreting Services is a growing language service provider and an award-winning social enterprise that delivers on demand telephone interpreting, video interpreting, face to face appointments, written translations, and transcriptions nationwide. Clear Voice’s ethical, adaptable, and personal values set us apart in the industry and attract a wide range of clients. These include businesses, local authorities, government, legal, healthcare, education, and a particularly strong reputation in the charity sector specifically asylum and refugee charities. All of our profits are donated to our parent charity Migrant Help to support asylum seekers and victims of trafficking.
Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential.
The Candidate:
At Clear Voice Interpreting Services and Migrant Help, we foster a culture in which equality, diversity and inclusion are recognised, valued and encouraged. It doesn’t matter who you are or where you come from, we match your skills with the needs of our organisation. As long as you share our values, vision and goals. We welcome applications from candidates regardless of their age, religion or belief, race, gender reassignment, disability, sexual orientation, sex, marriage or civil partnership, pregnancy and maternity.
The ideal candidate will be agile and flexible in their approach, exercise good judgment and use their initiative. They will need have strong written and verbal communication, excellent administrative and organisational skills, and the ability to balance multiple priorities. In addition, the EA will anticipate future requirements and handle matters with confidentiality, discretion and professionalism.
The Role:
We are currently looking for an Executive Assistant to the Clear Voice Senior Management Team to join on a Permanent Contract.
The purpose of this role is to provide effective and efficient support to the Clear Voice Senior Leadership Team. The role holder must be highly organised and enjoy working in a busy environment. They will be responsible for organising and coordinating administrative support for a range of activities including SLT meetings, planning, taking notes, reporting and strategic projects. New workstreams and projects are always coming up, so there’s also a great opportunity to get involved and support project work by undertaking research or compiling data. This role will provide executive support to the CEO, and general admin support to the SLT.
Duties and responsibilities:
- Support the Clear Voice CEO and the wider Senior Leadership Team
- Support the team in the most efficient manner possible, optimising their time on a daily basis. For example, support with diaries, communications, meetings and organising travel and expenses, depending upon the preferences of the individual post holders
- Support the team with meetings: for example, organisation and set-up, preparing and distributing papers in advance, taking notes of key points and actions for meetings, circulating afterwards
- Compile information and data and draft professional-looking documents and reports with a high degree of accuracy
- Proof-read reports and letters
- Carry out special projects and research, as required
- Ensure SLT strategic activity is filed and archived in a systematic and efficient way
- Clearly demonstrate and observe confidentiality and respect for boundaries
- Promote equality, diversity and Clear Voice’s values in all actions and activities
- Demonstrate the behaviours required of an Executive Assistant
Benefits:
- Flexibility and work life balance
- Enhanced family friendly provisions
- Additional holiday entitlements
- Perkbox benefits
- Non-contributory pension scheme
Interview Details:
If you have been selected for an interview, you will be invited to a Microsoft Teams interview.
Please click on the APPLY button to complete the application form for this role, attaching a copy of your CV and cover letter.
Candidates with experience or relevant job titles of: Executive Assistant, EA, Executive Assistant to CEO, Executive Assistant to the Managing Director, Executive Assistant to Management Team, Executive Assistant to Senior Management and Executive Assistant to Senior Leadership will also be considered for this role.
