Executive Assistant to CEO

Job Title: Executive Assistants to CEO

Location: London EC1A 2BN

Salary: £40K – £45K Pro Rata

Job type: Part time, Permanent

• 1 x 40 hour, 6 day Wednesday-Wednesday “on” week with 4 days off, Thursday – Tuesday OR
• 20 hours a week Monday-Friday, ideally 2.5 hours Monday & Friday, 5 hours Tuesday, Wednesday & Thursday

*There are 3 positions available*

Job Description

Our business is over 20 years old, growing, and looking to grow more. Over the last few years we have been building the behind-the-scenes systems and infrastructure for our scaleable business both here in the UK and also internationally. I am pretty sure you will not have heard of us but we are creating quite a name for ourselves in our specific target market and ready to take on more business. We are in the process of finishing this ‘setup’ phase and to get to the next stage require you.

So, who are you? Are you someone who completes activities to an excellent or outstanding level?

You will value working from home and being paid to have your birthday off, weekly face to face meetings & social with your colleagues & me in central London, with a specific set of skills but more importantly fit the person profile we are looking for which is:

• You love looking at the norm and finding a better way
• You will love to get sh*t done and find a way to make stuff happen
• You love people for all their good and the bad – because you want to and can help them
• You love to see things to completion and own the outcome
• The details are important to you
• You’re used to working in a small business where everyone does what needs to be done
• You ask about what you don’t understand rather than winging it
• You are uber organised and happy to document processes for others to pick up
• You love to test your comfort zone knowing that outside it is where the magic happens
• Technology is not a problem for you as you are a quick learner and analytical
• You will deliver what you say you will and let people know of any problems
• You like to hang around when things aren’t going so well, working together to get the good times back
• You see things that others may miss
• You regularly make sense from chaos

And most importantly the team winning is what matters most…

A collaborative mindset is essential.

If you can do 80% of what I’m looking for, I want to hear from you. We obviously would love to find 3 unicorns who can do everything but the reality is we all have our weaknesses and we embrace them in these full-on roles.

I am Simon, the CEO, and would describe you as my right hand, anticipating what comes next, dealing with stuff I don’t need to be involved with any more as the business grows. The roles are called Executive Assistants because I’m the Executive and you’d be Assisting me by doing stuff I currently do. Most of it is analysis, spreadsheets and customer service. There is diary & email management, meeting follow ups & collecting information from different areas of the business as well as managing contract renewals. You will be talking on the ‘phone with suppliers & clients, producing spreadsheets and presenting information to clients & the management team in succinct, creative and revealing ways. We have good systems & processes but due to the amount of new business we’ve not kept all of these up to date and now need to catch up while keeping on top of the day to day. You won’t be bored!! Most importantly you will be helping me achieve my goal of building this world class business by protecting my time so that I do the important stuff on systems and marketing that will make your life simpler & more interesting.

If I am describing YOU then please get in touch by email with the subject line “Exec. Assistant application”

1. telling me in a cover note with your application about yourself, specifically in relation to the type of person we are looking for as outlined above and
2. enclosing your CV and
3. which of the time options works best for you

Please note – once you hit APPLY details of the email address to send this over to will be provided

Please also tell me your availability to start/notice period and confirm whether or not you have any travel plans in the next 12 months.

Candidates with the relevant experience or job title of: PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Business Analyst, Data Analyst, Customer Service & Secretary may also be considered for this role.

Overseas candidates will NOT be considered for this role. We are not sponsoring Visa’s at this time, so please refrain from applying unless eligible to work in the UK.