Job Title: Executive Assistant to the Sales Director
Location: Billingshurst, West Sussex, RH14 9EZ (Office Based Role)
Salary: £35,000 – £40,000 per annum plus bonus DOE
Job type: Full Time, Permanent
BPH Attachments Ltd are a fast-growing and pro-active, multi-million pound family business. We are one of the UK’s most respected suppliers of high-quality hydraulic excavator attachments for sale or hire, serving customers across a wide range of industry.
Job Purpose:
This is an exciting and varied position for an individual with proven EA experience to join our organisation, providing comprehensive and extensive support to the Sales Director.
The key focus of the role will be to assist the Sales Director in various types of company communications and to support him in his work generally, including organising and assisting with the preparation for his meetings, whether internal or external, diary and email management. This is a diverse role that requires high levels of confidentiality, an ability to prioritise under own initiative, high literacy levels as drafting and proof-reading documents will be central to the role, and there will be a need to often work autonomously using own initiative to resolve day-to-day issues. As Executive Assistant, you will be ambassador for the Sales Director, Senior Management Team and the organisation and so must always be mindful of personal and organisational reputation, living the values of integrity, respect, and collaboration.
Key Duties:
- Being the first point of contact for enquiries directed at the Sales Director
- Proactively managing the Sales Director’s busy and ever-changing diary and schedule; arranging travel, accommodation, meetings, preparing itineraries and drawing attention to matters of priority
- Proactive management of the Sales Director’s Inbox, ensuring key communications are dealt with in a timely manner
- Building strong relationships throughout the organisation and with key stakeholders
- Ensuring effective use of time with preparation of papers and information in advance
- Drafting correspondence and developing documents such as presentations, reports, quotations, and information packs
- Project Management including overseeing multiple projects and initiatives from inception to completion and working closely with others to ensure delivery of project objectives
- Assisting with the monthly Sales Meetings including organisation of agenda, venue and taking and distributing notes, and following up any action points
- Co-ordinating arrangements for meetings, exhibitions, and other events both internally and externally, assembling appropriate materials and booking hospitality as required
- Day-to-day support and management of the Sales Administrator
- Provide additional support to the Senior Management Team, Sales Manager and Sales Team where needed
- Work closely with the HR Manager co-ordinating starters and leavers in the Sales Team, including equipment and co-ordinating inductions
- Co-ordinating a range of personal affairs including the Sales Director’s private work and arranging vehicle care and maintenance
Key competencies:
- Extensive experience in a similar EA Role (5 years minimum)
- Comfortable working autonomously using own initiative and making decisions
- Excellent written and verbal communication skills
- Well organised with the ability to juggle several tasks simultaneously
- Excellent administration and organisation skills
- Thrive under pressure with the ability to prioritise and adapt to change
- Ability to handle confidential and sensitive material
- Proficient in Microsoft Office and Google Suite
Please Note:
The candidate must live within a commutable distance of Billingshurst.
We are not currently offering sponsorship or relocation assistance for this role so you must already possess the right to live and work in the UK in order to be considered.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of: PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, and Secretary may also be considered for this role.
