Job Title: Facilities and Office Assistant
Location: EC3N 1DD
Salary: £25,000 – £27,000 dependent on experience
Job type: Fulltime/Permanent
In a world that’s heating up, we design and operate buildings and infrastructure to elevate clean, just and secure energy transitions.
Job Function:
- First point of contact for answering office calls and queries from residents and clients and directing the calls to the appropriate department.
- Greet any visitors to the office, ensure they sign in at reception on arrival and sign out when leaving, and book the meeting or board room if necessary.
- Answer correspondents via email, call etc.
- Update and maintain the CRM system
- Providing admin support to our engineers
- Assist with office stationery ordering and maintaining stock for our engineers.
- Handling inbound and outbound post
- Uploading Delivery notes and informing accounts of satisfied orders
- Handling of the office petty cash
- Maintenance of our filing system
- Liaise with Service Coordinator for updating the status of works for our clients, and booking appointments for attendance.
- Providing a breakdown of attended works weekly and batching portal case works ready for invoicing.
- Any and all ad-hoc office duties.
- Experience in a sales role.
- Proficiency in English.
- Proficiency in Microsoft Office.
- Self-motivation.
- Time management and planning skills.
- Some experience within the Electronic Component sales / distribution industry would be desirable but not essential.
General Requirements
- Highly proficient in spoken and written English
- Highly organised and able to multitask.
- You will have excellent Microsoft Office application skills including Excel, Word, and PowerPoint.
- To represent and present Elevate Everywhere in a professional, competent, and responsible manner always in the conduct of your duties.
- To undertake all works with a flexible approach to Client, business and colleague needs, requirements, and expectations.
- You will be required to function independently, working on your initiative and self-management, in meeting business objectives and as business needs dictate.
Key Responsibilities, Tasks and Activities:
- Facilities Admin Support
- Office Management
- Secretarial Services
Experience Key Competencies:
- At least 1 year experience in a similar role
- An understanding, acceptance, and adherence to the need for strict confidentiality.
- Ability to use own judgement, resourcefulness, and common sense.
- Ability to work without direct supervision and determine own workload priorities.
- Ability to work as part of an integrated multi- skilled team.
- Pleasant, friendly, and articulate.
- Able to work under pressure.
- Able to work in a changing environment.
- Able to use own initiative.
- Able to provide flexibility in working hours, work approach and working with colleagues.
- Analytical skills and practical construction knowledge.
- Innovative approach to problem solving.
- Ability to manage and motivate teams.
- Accuracy and an eye for detail.
- Proactive
- Diplomatic approach to problem resolution.
Due to the nature of the role the company will not be able to offer sponsorship or relocation assistance so candidates must already reside in, and have the right to work in, the UK.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; Personal Assistant, Admin Assistant, Office Administrator, Administrator, Office Administration Assistant, Administration Clerk, Administrative Assistant, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, PA, Office Assistant, Office Coordinator, Office Manager, Clerk, Business Administrator, Accounts Administrator, Learning and Development Administrator considered for this role.
