Job Title: Office and Facilities Administrator
Location: London
Salary: £23,000 – £25,000 per year
Job type: Full Time -37.5 hours per week-but part time options available. Hours are typically 9- 5pm full time, but can be flexible with part time options.
About us:
PIP is a local charity that supports adults with learning disabilities or autism to achieve their potential, and to lead lives that are as independent as possible. PiP’s programmes focus on four learning pathways:
- Independent Living Skills
- Creative and Performing Arts
- Health, Wellbeing and Happiness
- Employment and Vocational Skills
About the role:
This is a varied and busy role that provides support to staff members and volunteers to ensure that the maintenance of our building and administrative tasks are completed, and that the charity functions efficiently. The overall purpose of this role is:
- To support the IT and administrative systems and carry out the day-to-day administration functions of the organisation
- To coordinate all aspects of everyday premises management.
- To support the implementation of internal operational processes, to strengthen more standardised and effective ways of working.
- To assist the Finance and Facilities Manager to provide key support across all the back-office functions.
Experience and Knowledge:
- Demonstrable experience in a similar role
- Experience of implementing and maintaining administrative systems and processes
- Working knowledge of IT systems such as Microsoft programmes (Word, PowerPoint, Excel, Outlook) and experience of using databases and other programmes.
- Experience of premises management, or willingness to learn is desirable.
Skills and attributes:
- Excellent organisation skills, attention to detail and ability to complete tasks
- Able to plan and manage busy workload and conflicting priorities
- Able to handle confidential and sensitive information in accordance with data protection regulations
- Effective verbal and written communication skills when dealing with colleagues and with people with different communication needs eg. students and families
- Able to maintain positive and professional relationships
Benefits:
- 25 days annual leave plus bank holidays, rising 1 day per year up to 30 days.
- Pension and Cycle to Work scheme, laptop and phone.
- Training and career development opportunities.
- Diverse, friendly and supportive environment.
Please click APPLY to submit your CV and a covering letter for this role, outlining your interest in PiP, your understanding of the role and its responsibilities and why you would be a good match for us.
Please supply us with the contact details of two referees, one of which must be your current or most recent employer.
Candidates with relevant experience or job titles of; Receptionist, Administrative Assistant, Office Assistant, Support Administrator, Business Administrator, Admin Support, Secretary, Clerk, Administrator, Office Support, Admin Assistant, Admin, Operation Assistant, Operational Support Administrator, Operational Support Assistant, Office Administrator, Operation Assistant, Operations Administrator, Business Support, Facilities Management, Facilities Officer, Visitor Support Administration may be considered for this role.
