Job Title: Office Coordinator (12 Month FTC)
Location: Leicester
Salary: £25,000 – £30,000 per annum DOE
Job type: Full Time (12 Month FTC Maternity Cover)
About Us
AT Management (ATM) is an established contact centre which provides Customer Service/Sales solutions for major companies across the UK. We specialise in what we do and at the heart of our business are our people. We are an expanding business with offices in Leicester, Coventry, Stockport and Sligo and can offer strong development opportunities/career paths for the right individuals looking to join us.
About the Role
As an Office Manager, you will be a central figure responsible for ensuring that the office runs smoothly, efficiently, and productively. Your role encompasses a variety of tasks ranging from administrative support to overseeing office procedures, collaborating with staff across departments and ensuring Health & Safety policies are adhered to. Your dedication to providing a well maintained and managed environment is crucial in the day to day management of the office environment.
This position is a 12 Month Maternity Cover and is office-based (LE1 3WL). Your working hours will be Monday to Friday 40 Hours per week with flexibility to work either 8:30-17:00, 9:00-17:30, 9:30-18:00.
- Provide a welcoming environment and general support to visitors
- Schedule meetings and appointments for Senior Leadership
- Plan, organise, and manage in-house and off-site activities including conferences, meetings, charity events, and festive parties
- Deal with office correspondence including handling post, emails, and phone calls
- Order agent incentives, cleaning supplies, stationery, stock, and IT equipment
- Coordinate coffee and lunch orders for client/site visits
- Book transportation and accommodation as required
- Maintain the office’s condition and coordinate necessary repairs
- Coordinate with the IT department on all office equipment needs and issues
- Implement and maintain office administrative systems and procedures
- Manage contract and price negotiations with office vendors and service providers
- Assist in the onboarding process for new hires, including coordinating ID pictures and timesheets
- Attend and contribute to meetings with the Senior Leadership Team (SLT)
- Ensure health and safety policies are up-to-date and adhered to
- Oversee site access protocols including car park allocation, ID cards, and pass access
- Compile and submit regular reports as required
- Assist the payroll department in administrative tasks as needed
About You
- Proven experience in an administrative or office management role
- Strong organisational and multitasking abilities
- Proficient in Microsoft Office Suite and other office management software
- Excellent verbal and written communication skills
- Ability to work independently and as part of a team
We are a Disability Confident Committed Employer as well as a recognised Menopause Workplace Employer.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the experience or relevant job titles of; Director of Operations, Manufacturing, Operations Manager, Programme Management, Project Operations Manager, Operations, Senior Project Manager, Membership Manager, Operations Management, Commercial, Financial Operations will also be considered for this role.
