Job Title: Operations Assistant
Location: Brentwood, Essex (Office Based)
Salary: Up to £25,000 per annum
Job Type: Permanent/Full-time
MUST DRIVE/HAVE ACCESS TO OWN VEHICLE DUE TO NO PUBLIC TRANSPORT TO OFFICE LOCATION
Who are Windsor Waste?
Windsor Waste Management is a family run, market leader in the asbestos disposal and hazardous waste management industry. With our expertise, we work with the construction, demolition and related industries across the UK providing storage, collection and disposal solutions for asbestos, hazardous waste, construction and demolition waste and business waste.
Key to our success are professional and customer-oriented employees who take pride in the service they offer to our customers and enjoy being part of a committed team.
Role
Due to an expanding team we are looking for an Operations Assistant. As part of the team you will:
Operations Tasks
- Oversee waste received into the transfer station to include directing clients, weighbridge operation, checking and signing off consignment notes
- Plan daily tonnage allowance, ensuring enough capacity at all times
- Record which consignments are placed in which transfer station container
- Process transfer station consignment notes/orders
- Complete and submit EA Returns
- Complete Daily Waste Log
- Raise purchase orders for the Operations Department and maintain the Purchase Order Log
- Check fuel levels in on-site tank, re-order when needed.
- Upload fuel delivery data in to the Merridale System
- Working alongside the Operations Manager to ensure the Site Checks are carried out weekly
- Electronic capture of Site Checks and Transfer Station reporting
- Customer Service
- Place orders for WWM and sub-contractors either via email or telephone and address any customer queries.
- Process Hazibag orders and collections and maintain stock sheet.
- Assist with the speedy resolution of invoice queries.
- Provide instructions and guidance to drivers.
- Twice daily check ins with service providers to ensure that orders will be fulfilled as per the requirements
- Transport Tasks
- Production of driver paperwork
- Checking in driver’s paperwork and scanning run sheets
- Liaising with Landfill Sites to book loads in
- Arrange driver meetings and produce and circulate driver meeting minutes.
- Update the Defect Board when advised of a defect, take responsibility for ensuring a Defect Report is received
- Collate and file defect and service reports
- Responsibility for obtaining Accident/Incident Reports
- Maintenance of the PCN Log
- Control of the Bin Maintenance Programme spreadsheet
- Provide backup support for the routing of the vehicles in the absence of the Transport Manager
Skills & Experience Required
- PC literate with a working knowledge of Outlook, Word and PowerPoint and Excel.
- Good verbal and written communication skills.
- Ability and willingness to use their own initiative.
- Confident and professional.
- Flexible and adaptable with the willingness to take on different responsibilities.
- Good time management.
- Excellent attention to detail.
- Reliable & trustworthy – a ‘can do’ attitude.
Benefits
As part of the Windsor family, you will receive:
- 25 days holiday plus 8 bank holidays
- Pension
- Free on-site parking
- Employee of the Month/Monthly Star Award
- Active company social programme
Please click the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; Senior Administrator, Office Assistant, Operations Assistant, Office Administrator, Admin Assistant, Administration Clerk, Senior Business Administrator, Business Administrator, Secretary, Support Administrator may also be considered for this role.
