Rail Partners Executive Assistant – 9-month maternity cover

Job Title: Rail Partners Executive Assistant – 9-month maternity cover

Salary: £35,000 – £50,000 pa

Role Type: Temporary full time – 9 Month maternity leave cover

Location: Trafalgar Square, London

The Company:

Rail Partners exists to make the railway better, by harnessing the expertise and commercial drive of the private sector. It does this for the benefit of those who use it, our customers, and those who pay for it, including taxpayers, strengthening the economy, and supporting net zero ambitions.

Rail Partners plays a key role in representing its members interests (Owning Groups, Train Operating Companies and Freight Operating Companies) in the national debate about the future of the rail industry and its role in supporting the wider economy, environment, and prosperity of the nation as it transitions to the end state as imagined in the Williams- Shapps Plan for Rail.

This is an opportunity to join an organisation at its inception which will take it on a journey to support the wider transformation of the UK rail industry, for passengers and the transport of freight across the country.

Rail Partners strives to provide an open and inclusive working environment, working collectively, taking accountability and being agile are important indicators of success.

Key accountabilities of the role:

This is not an exhaustive list and you may be asked to undertake additional activities which are considered to be reasonable for the role and capability, but things you can expect to be involved with include:

Supporting the Directors of Rail Partners

• Managing the diaries of the Directors and helping them to prioritise, including resolving diary conflicts and ensuring they are able to use their time to best effect
• Managing the Directors’ long and short-term priorities and deadlines to enable them to deliver better outcomes for the membership.
• Ensuring Directors have relevant materials from the appropriate teams to ensure their ability to positively and effectively engage with the wider team, membership and stakeholders
• Arranging hospitality and travel arrangements (catering, dinners, hotels, transport) for Directors where required.

Engaging members and other stakeholders

• Setting up external and internal meetings, seminars, events and conferences as required ensuring good communication with members and stakeholders.
• Providing secretariat support where required – circulating agendas, keeping minutes, and ensuring relevant supporting documentation is prepared and circulated
• Acting as a point of contact for train operating company (TOC) members regarding cross-discipline issues and communications pertinent to Rail Partners.

Supporting good governance within Operator Services

• Providing secretariat for Operator Services governance groups including coordinating the annual timetable of meetings, circulating agendas, keeping minutes and ensuring relevant supporting documentation is prepared and circulated.
• Engaging with chairs and the Director of Operator Services to plan forward agendas and facilitate effective meetings, events and workshops.
• Ensuring agendas and any relevant supporting documentation are prepared and circulated where necessary.
• Assisting with project management and delivery
• Supporting the procurement and management of consultants as required.

Playing your part in making Rail Partners a great place to work

• Personally, demonstrating the attributes of the organisation’s culture.
• Contributing to wider discussions about the effective management and running of the organisation.
• Working collaboratively with colleagues across the organisation, on specific projects as required.

The Candidate:

• Strong track record of working effectively with senior leaders in an agile environment
• Track record of managing multiple diaries and resolving scheduling conflicts
• Event/project management
• Strong knowledge and understanding duties covered by executives and how these link
• Proactive, adaptable and flexible with the ability to work independently at pace and to use initiative to resolve problems
• Ability to multi-task and prioritise workload efficiently
• Strong communication and interpersonal skills
• Ability to look forward and plan workloads
• Knowing when and how to refer complex issues
• Excellent office skills e.g. working with deadlines, use of relevant office IT systems and MS Office applications
• Able to build constructive working relationships quickly and effectively

Rewards:

• 26 days holiday + bank holidays pa
• Defined Contribution Pension – Employee chooses between 3% and 8% of salary, and employer contributions are twice that amount.
• Private medical insurance.
• 75% discount on national rail travel.
• Rail Partners embraces hybrid working.
• Bonus up to 5% – subject to business and individual performance.

CLOSING DATE: 1 July 2022

Candidates with the relevant experience or job titles of: Admin Assistant, Receptionist, Administration, Administrator, Admin, Business Support, Support Officer, Business Officer, Administration Executive, Administration Officer, Admin Officer, Customer Service, Office Assistant, Accounts Assistant, General Assistant, Administrative Assistant, Office Support, Sales Support, Customer Support Assistant, Office Admin, Customer Services Executive may also be considered for this role.